Privacy Policy

Kiranmva (the “Company”) is committed to maintaining robust privacy protections for its users. Our Privacy Policy (“Privacy Policy”) is designed to help you understand how we collect, use and safeguard the information you provide to us and to assist you in making informed decisions when using our Service.  

For purposes of this Agreement, “Site” refers to the Company’s website, which can be accessed at www.kiranmva.com

“Service” refers to Kiranmva’s virtual assistant services accessed via the Site, in which users can benefit from brand strategy (e.g., market research and competitor analysis), administrative support (such as email and calendar management, travel planning, data entry, and invoicing), website maintenance, social media support, email marketing, and project management.

The terms “we,” “us,” and “our” refer to the Company.

“You” refers to you, as a user of our Site or our Service. 

By accessing our Site or our Service, you accept our Privacy Policy and Terms of Use (found here: kiranmva.com/terms-of-use/, and you consent to our collection, storage, use and disclosure of your Personal Information as described in this Privacy Policy.

Information We Collect

Kiranmva collects “Non-Personal Information” and “Personal Information” in the categories described below.

Usage data

Kiranmva will process information about your use of our website and services (“usage data”). The usage data may include:

(1) the browser types and versions used

(2) the operating system used by the accessing system

(3) the website from which an accessing system reaches our website (so-called referrers)

(4) the sub-websites

(5) the date and time (so-called timestamp) of access to the Internet site

(6) an Internet protocol address (IP address)

(7) the Internet service provider (ISP) of the accessing system     

(8) the geographical location of the user

(9) the page views and site navigation paths

(10) the pattern of the users’ use of the service with regard to timing and frequency

(11) any other similar data and information that may be used in the event of attacks on our information technology systems.

The source of the usage data is Google Analytics. The usage data collected is needed to:

(1) deliver the content of our website correctly

(2) optimise the content of our website as well as any advertisement

(3) ensure the long-term viability of our information technology systems and website technology

(4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.

In order to process this information, we have obtained the user’s consent for cookies where required and/or rely on our legitimate interests in monitoring and improving our website and services.

Notification data

Kiranmva may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data”). Our newsletter may only be received by the user if: 

(1) the user has a valid email address and 

(2) the user registers for the newsletter shipping. 

A confirmation email will be sent to the email address registered by a user for the first time for newsletter shipping, for legal reasons, in a double opt-in procedure. The confirmation email is used to prove whether the owner of the email address as the user is authorised to receive the newsletter.

When the user registers for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the user at the time of the registration, as well as the date and time of the registration. The purpose of the collection of this data is to legally protect Kiranmva by ensuring an understanding of the possible misuse of the email address of a user at a later date. The personal information collected as part of a registration for the newsletter will only be used to send our newsletter.

The subscription to the newsletter may be terminated by the user at any time. The consent to the storage of personal data, which the user has given prior to the shipping of the newsletter, may be revoked at any time. For the purpose of revoking consent, a corresponding link for unsubscribing is found in each newsletter.

Enquiry data, correspondence data and customer relationship data

Kiranmva may process information contained in any enquiry you submit to us regarding our services and products (“enquiry data”). If a user contacts us via email or via a contact form, the personal information transmitted by the user is automatically stored. 

The personal information may include:

(1) the user’s contact information

(2) the user’s name

(3) the name of the user’s employer

(4) the user’s job title or role

(5) the metadata associated with the communication

(6) and information contained in communications between the user and Kiranmva.

Such personal data transmitted on a voluntary basis by a user to Kiranmva is stored for the purpose of processing or contacting the user, managing our relationships with customers, keeping records of communication with the user, and promoting our products and services to customers. 

Transaction data

Kiranmva may process information relating to transactions for the purchase of our services (“transaction data”). This may include:

1. Your contact details
2. Payment information, such as bank account or card details
3. Details of the transaction, including the services purchased

We use this information solely to process payments, manage invoices, and handle any payment-related queries or refunds. Transaction data is stored securely and retained only for as long as necessary to comply with legal, accounting, or regulatory obligations.

How We Use And Share Information

Personal Information

Except as otherwise stated in this Privacy Policy, we do not sell, trade, rent, or otherwise share for marketing purposes your Personal Information with third parties without your consent. We do share Personal Information with vendors who are performing services for the Company, such as the servers for our email communications, who are provided access to the user’s email address for purposes of sending emails from us. Those vendors use your Personal Information only at our direction and in accordance with our Privacy Policy.

In general, the Personal Information you provide to us is used to help us communicate with you. For example, we use Personal Information to contact users in response to questions, solicit feedback from users, provide technical support, and inform users about promotional offers.

Non-Personal Information

In general, we use Non-Personal Information to help us improve the Service and customise the user experience. We also aggregate Non-Personal Information in order to track trends and analyse use patterns on the Site. This Privacy Policy does not limit in any way our use or disclosure of Non-Personal Information, and we reserve the right to use and disclose such Non-Personal Information to our partners, advertisers and other third parties at our discretion.

Legal purpose of the processing of personal data

Kiranmva may process any of your personal information identified in this privacy policy where necessary for the establishment, exercise or defence of legal claims, both in court proceedings and in an administrative or out-of-court procedure. The legal basis for this processing is the protection and assertion of our legal rights, your legal rights and the legal rights of others.

Kiranmva may also process any of your personal information identified in this privacy policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, fulfilling tax obligations, or obtaining professional advice. The legal basis for this processing is the proper protection of our business against risks.

Automated Decision-Making and Profiling

We do not use your personal data for fully automated decision-making that has legal or similarly significant effects.

Where we use profiling (such as for tailoring our marketing communications to your interests based on your prior interactions with us), we do so only with your consent, and you have the right to object to such profiling at any time by contacting us via our Contact page.

Access to Your Data by Authorised Third Parties

Under applicable law, you have the right to authorise certain third parties to access your personal data held by us. If we receive a lawful request from a third party authorised by you, we will verify the request and share your data accordingly. You may also withdraw such authorisation at any time by contacting us.

We do not enter into exclusive data access arrangements that restrict others from accessing personal data where you have authorised such access.

Retaining And Deleting Your Personal Information

The personal information that we process for any purpose or purposes will not be kept for longer than is necessary for the expressed purpose. We will retain your personal data as follows:

(a) Email addresses collected for newsletter subscriptions will be retained until you unsubscribe, with a minimum retention period of 1 year.

(b) Contact details such as name, email, and phone number will be retained for up to 7 years to provide services, manage invoices, and comply with legal obligations.

(c) Payment information, including bank or card details and transaction records, will be retained for up to 7 years for processing payments, handling refunds, and accounting compliance.

(d) Usage data, including IP addresses collected via Google Analytics, will be retained for up to 2 years for website optimisation, monitoring, security, and fraud prevention.

In some instances, it is not possible for us to specify in advance the periods for which your personal information will be stored by us. In such cases, we will determine the period of retention based on the following criteria:

(a) Client emails, messages, or project files will be retained as long as necessary to provide our services and manage any ongoing work.

(b) Transaction or payment data will be retained as long as required for accounting, tax, or legal obligations.

(c) Usage data (e.g., website analytics) will be retained for as long as necessary to monitor, optimise, and secure the website.

Your Data Protetion Rights (GDPR and UK GDPR)

If you are a resident of the EEA or the UK, you have the following data protection rights:

• If you wish to access, correct, update, or request deletion of your personal information, you can do so at any time via our Contact page.
• In addition, you can object to the processing of your personal information, ask us to restrict the processing of your personal information or request portability of your personal information.
• You have the right to opt out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing emails we send you. To opt out of other forms of marketing, please contact via our Contact page.
• Similarly, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time.  Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
• You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.
• You have the right to request that we transmit your personal data directly to another controller or service provider, where technically feasible.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

Links To Other Websites

As part of the Service, we may provide links to or compatibility with other websites or applications. However, we are not responsible for the privacy practices employed by those websites or the information or content they contain. This Privacy Policy applies solely to information collected by us through the Site and the Service. Therefore, this Privacy Policy does not apply to your use of a third-party website accessed by selecting a link on our Site or via our Service. To the extent that you access or use the Service through or on another website or application, then the privacy policy of that other website or application will apply to your access or use of that site or application. We encourage our users to read the privacy statements of other websites before proceeding to use them.

Updates

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of significant changes to this policy by email or by placing a prominent notice on our site. Significant changes will go into effect 30 days following such notification. Non-material changes or clarifications will take effect immediately. You should periodically check the Site and this privacy page for updates.

Contact Us

This website is owned and operated by Kiranmva. We are registered in the United Kingdom.

If you have any questions regarding this Privacy Policy or the practices of this Site, please contact us via our Contact page.

Fully insured and registered with the Information Commissioners Office (ICO)

Last Updated: 13/03/26